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Termination and Appeals Procedure

The City of Edinburgh Council
Inspection, Termination and Appeals Procedure for Allotments

1.The inspection team (Site Association Committee and Allotments Office) should be aware of any special circumstances relating to a plot holder whose plot is unacceptable, i.e illness. Any information gathered will be dealt with confidentially and each instance will be dealt with on a case by case basis.

2.Following the inspection, which identifies an unacceptable plot, an improvement letter will be sent to the plot holder. This letter will detail the unacceptable criteria. The plot holder is given 21 days during the winter or 14 days in the summer, to rectify the situation and/or explain satisfactorily the reasons for the plot’s unacceptable state.

3.After the rectification period and in absence of any improvement or explanatory letter, a final warning letter will be issued, reaffirming the statements in the improvement letter. This letter will require an immediate improvement with 21 days (winter) or 14 days (summer), of the date of issue of this letter, or an explanation as to why the improvement letter was ignored, failing which the lease will be terminated.

4.If there is no immediate improvement or satisfactory explanation, with 21 days (winter) or 14 days (summer), a termination letter will be issued to the plot holder.

5.A plot holder may appeal against the termination within 14 days of the receipt of the termination letter, and will require written support of three of the immediate adjacent plot holders. The appeal should detail the reasons for the lack of improvement and the reasons why the termination letter should be withdrawn.

6.The Allotment Association or Allotments Officer must consider the appeal and reply to the plot holder within 14 days of receipt of the appeal.

7.For the purposes of this procedure summer is from mid March to mid October, and winter mid October to mid March.

January 2009

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